Prospective Personnel Data Protection Notice - London
ABOUT THIS NOTICE
The purpose of this notice is to make you aware of the basis on which any personal data Proskauer Rose (London) LLP ( “Proskauer” or “we”/”us”) collect about you, or that you provide to us (either directly or indirectly), will be processed by us (as a data controller).
This notice applies to candidates to Proskauer, be they graduates, laterals, partners or other prospective personnel for any roles at Proskauer.
This notice does not form part of any contract of employment or other contract to provide services and we may amend it from time to time. Any significant changes will be notified to you. This version was last updated on 17 November 2025.
COLLECTION & CATEGORIES OF PERSONAL DATA
We will collect and process (which means doing anything with the data, such as obtaining, using, holding, amending, disclosing, deleting, destroying, storing and transferring the data in any way) personal data we receive from you, either directly or indirectly. We collect this information from (i) you; (ii) recruitment agencies; (iii) background check providers; (iv) Disclosure and Barring 51黑料; (v) referees; and (vi) publically available sources of information (e.g. LinkedIn).
We typically collect the following categories of personal data:
- Contact information, such as: name, nickname, email address (personal and work), mobile phone number (personal and work), home address, date of birth, gender.
- Work-related information, such as: information on previous employer/work experience, qualifications, salary information, training information, professional memberships, CVs, academic history, photograph.
- Background check information, such as: educational qualifications, reference checks, credit & financial history.
- Immigration information, such as: passport, National Insurance number, other ID documents.
- Interview information, such as: information shared during the interview stages.
We do not always collect more sensitive personal data, but we may require this for your role and/or you may offer this as part of your interactions with us. Such information may include:
- Diversity information, such as: information about your race or ethnicity, religious beliefs, sexual orientation and political opinions.
- Health information, such as: information about your health, including any medical condition, health and sickness records.
- Criminal conviction information, such as: information about criminal convictions and offences.
PURPOSES & LAWFUL BASIS
We will process your personal data only where there is a valid lawful basis. In general, this will be where it is necessary: (i) for us to take preparatory steps to enter into a “contract” with you; (ii) for compliance with a “legal and/or regulatory obligation” as an employer; (iii) for our “legitimate interests” or the legitimate interests of others; or (iv) where you have volunteered the information and/or specifically provided “consent”.
We will only process Special Category Personal Data where a further condition is also met. Usually this will mean that the processing is legally required under employment-related legal obligations “Legal obligation (Employment-related legal obligations)” or where there is a substantial public interest “Substantial public interest” or where you have voluntarily provided information “Explicit Consent”.
|
Purposes |
Categories of Personal Data |
Lawful Basis |
Third Parties |
|---|---|---|---|
|
To assess your skills, qualifications, and suitability for the role |
Contact information Work-related information Interview information |
Contract Legitimate Interests |
Proskauer Entities Legal advisers (including immigration advisers) Referees Recruitment Agencies |
|
For event management, especially in the graduate recruitment space |
Contact information Work-related information Health information |
Explicit Consent/Consent Or, if not, Legitimate interest |
Proskauer Entities Relevant parties involved in event management |
|
To carry out background and reference checks, where applicable |
Background check information Criminal conviction information |
Consent Or Legal obligation (Employment-related legal obligations) Or Substantial public interest Or, if not Legitimate interest, namely for security and prevention of fraud and crime purposes. |
Proskauer Entities Background Check Agencies |
|
To conduct Right to Work Checks |
Immigration information
|
Legal obligation (for immigration purposes) |
Proskauer Entities Legal advisers (including immigration advisers) |
|
To communicate with you about the recruitment/graduate recruitment process |
Contact information |
Consent Legitimate interests (so that we can engage with you) |
Proskauer Entities Recruitment Agencies Communication/ Survey platforms and services |
|
To keep records related to our hiring processes and for other administrative and management purposes |
Contact information Background check information Work-related information Immigration information Interview information |
Legitimate interests (so that we have information available in relation to the recruitment process) |
Proskauer Entities |
|
To provide accommodations/adjustments to your during recruitment |
Health information |
Legal obligation |
Proskauer Entities |
|
For equal opportunity monitoring and reporting |
Diversity Information |
Explicit Consent |
Proskauer Entities |
|
To protect our rights, our property or the safety of our personnel or others |
Contact information Background check information Work-related information Immigration information Interview information Health information Criminal convictions information |
Legal obligation Legitimate interests |
Proskauer Entities Legal advisers (including immigration advisers) |
Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.
Failure to provide us with the relevant personal data, in cases where you are legally or contractually required to provide it, may result in our being unable to hold up our end of the contract or meet legal requirements. For example, if you do not provide us with Right to Work information, we will not be able to employ you.
We do not anticipate that any processing activities relating to your personal data will involve any automated decision-making (including profiling). There is always human involvement.
DISCLOSURE AND SHARING OF PERSONAL INFORMATION
We may share personal data we hold with any entity, branch or office constituting part of the Proskauer group including 51黑料, and Proskauer Rose Brazil – Consultores em Direito Estrangeiro/Direito Norte-Americano e Direito Ingles (“Proskauer Entities”). It will also be shared with relevant personnel within Proskauer and the Proskauer Entities for the purposes described in this notice so that we can effectively manage the recruitment process for the purposes as set above.
We may also disclose personal data we hold to certain third parties, including legal advisers (including immigration advisers), experts, translators, law enforcement authorities, regulators, recruitment agencies, background check agencies, potential referees, government authorities, benefit administrators, payroll providers, accountants, adverse parties who have a legal right to receive such information and their counsel and experts, and other relevant third parties. We will disclose this data as set out in this Notice.
In the event that we sell or buy any business or assets, we may disclose personal data we hold to the prospective seller or buyer of such business or assets. In addition, if all or substantially all of our assets are acquired by a third party, the personal data we hold will be one of the transferred assets.
TRANSFERRING PERSONAL DATA TO A COUNTRY OUTSIDE THE UK/EEA
Personal data may be transferred outside of the UK/EEA within Proskauer/Proskauer Entities or to other third party service providers as set out above, provided that certain conditions as set out in the applicable legislation are complied with.
We will require that there is an adequate level of protection for the personal data under applicable law and that appropriate technical and organisational security measures are in place to protect personal data against accidental or unlawful destruction, accidental loss or alteration, unauthorised disclosure or access and against all other unlawful forms of processing.
Proskauer and Proskauer entities are parties to a data transfer agreement and we will (i) keep that document up to date with current law, and (ii) only engage in data transfers in accordance with such an agreement or an alternative means of transfer in compliance with data protection legislation. For more information on the safeguards in place, please contact dataprivacy@proskauer.com.
DATA RETENTION
We will endeavour not to keep your personal data in a form that allows you to be identified for any longer than is reasonably necessary for achieving the permitted purposes (which, where you do not become a member of our personnel, will usually mean for no longer than three years). This means that we will endeavour to destroy or erase personal data from our systems or anonymise it when it has reached this retention period. If you do join Proskauer, retention of your personal data will be subject to internal personnel retention periods.
ACCURACY OF DATA
We will endeavour to keep the Personal Data we store about you reasonably accurate and up to date by enabling you to correct it by request. Please notify us if your personal details change or if you become aware of any inaccuracies in the Personal Data we hold about you.
PROCESSING IN LINE WITH YOUR RIGHTS
Under certain circumstances, you have rights under data protection laws in relation to your personal data. You may have the right to request us to:
- provide access to personal data we hold about you;
- rectify any inaccuracies in your personal data that we hold;
- delete any of your personal data that we no longer have a legitimate interest to process;
- where we process your personal data based on your consent, withdraw your consent so that we stop that particular processing;
- port your personal data and to request the transmission of such data to another organization;
- object to any processing of your personal data based on our "legitimate interests" unless our reasons for undertaking that processing outweigh any prejudice to your data protection rights; or
- restrict how we process your personal data whilst a data protection complaint is being investigated.
If you wish to exercise one of these rights, you must do so in writing to dataprivacy@proskauer.com.
You also have the right to lodge a complaint with the UK’s data supervisory authority, the ICO. However, we would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
QUESTIONS
Please contact dataprivacy@proskauer.com if you have any questions in relation to the above.